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<< Click to Display Table of Contents >> Navigation: Participation Menu > Class Attendance |
Normally, class attendance is a self-service activity performed by leaders, clerks or even participants via the Member Portal. The procedure Class Attendance is therefore intended to allow administrators to make manual adjustment as required.
To view or edit class attendance...
1.Select the Term required. The software will default to the current enrolment term.
2.Select the course required.
3.Optionally, select the class required. Note that this field is only required when the course has different participants in each class.
4.Select the class date required from the drop-down list, or click the plus (+) button to create an additional class time.
On entry of these details the current attendance status will be displayed in the grid, the leader's details and enrolment statistics will be displayed in the columns to the right.
One of three attendance status may be assigned to a participant...
1.Absent without apology. This is the default status initially assigned.
2.Absent with apology.
3.Present
To assign an attendance status using the grid, edit the required row and select the status from the drop-down list. However, you will find it much quicker to assign the status using Quick Rollcall.
To assign an attendance status using Quick Rollcall simply select all enrollees with the same status on the grid. Then, in the Quick Rollcall group box, select the status required, optionally enter a comment and click the Set Selection button.
Student leave details are created via the Member Portal. Normally, such leave is applied to attendance once only when all attendance is assigned the default of Absent without apology. Click this button to apply leave created after this event.
Click this button to reset selected attendance records. This procedure will delete the attendance record and then re-create it with a status of Absent without apology.
It is especially useful in deleting duplicated records. In this instance, Filter the attendance records so that only those with a status of Absent without apology are displayed. Select and then click the Reset Selection button. This will delete all the selected records but only re-create those not duplicated.
You may use this option to mark the attendance of any other participant attending the class but not formally enrolled.