|
<< Click to Display Table of Contents >> Navigation: Participation Menu > Fees & Receipting > Add/Edit Fees |
A participant's membership & course fees are automatically calculated by the system. Fee amounts entered or edited by this procedure are therefore by definition, adjustments to those fees.
This procedure allow you to make changes to calculated fees without deleting those fees or altering fee receipts. They therefore maintain a history of fee/receipt records providing a complete explanation of the circumstance under which the transactions were created.
For example, a member has paid their fees in full for the current year. The U3A committee decides to make that member complimentary and the treasurer reimburses the member their fees. To account for this in the U3Admin system, you may...
1.Delete the original receipt via Add/Edit Receipts, or
2.Add a negative fee adjustment using this procedure.
The issue with option 1 is you will lose the transaction history or audit trail of what has occurred. Creating a negative fee adjustment (credit) allows you to maintain a full transaction history.
Field |
Description |
|---|---|
Apply To |
Select the participant to whom this adjustment will be applied. |
Date |
Enter the date of the adjustment |
Description |
Enter sufficient description to explain the transaction. |
Amount |
Enter the transaction amount. A positive amount will increase fees owing while a negative amount will decrease (credit) the amount owing. |
Include as Membership Fee |
Check if the fee adjustment is to be considered an adjustment to membership fees. Otherwise, it will be considered an adjustment to course fees. |