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Cash receipts are normally applied to participant records either automatically when the Eway online payment gateway is used or manually when the participant pays via some other payment method, cash, cheque or direct payment.

This procedure should therefore be rarely used. Its primary purpose is to re-assign receipts that have been incorrectly applied to the wrong participant or to split a receipt amongst multiple participants. The procedure may also be used to edit the participant's Financial To year.

At all times, the total money received must match your banking records. Receipt transactions should only be edited or deleted when money has been credited back to the participant.

Financial Status - Add/Edit

Using this procedure, you may Set or Reset a participant's Financial Status.

1.Set Financial Status. If the participant's Financial To year is prior to the current Processing Year, you will be presented with a check-box asking if the Participant's Financial To year is to be set to the current Processing Year. Tick this check-box to update the Financial To year. This will make the participant a financial member of the U3A.

Note that by default, this check-box is automatically ticked if a new receipt is created.

2.Reset Financial Status. If the participant's Financial To year is equal to the current Processing Year, you will be presented  with a check-box asking if the Participant's Financial To year is to be reset to the Processing Year - 1. This will make the participant not financial in the current year.

If you edit a receipt and change the participant, you will be presented with two check-boxes. The first will ask if the new participant is to have their Financial To year set to the current processing year and the second will ask if the previous participant's Financial Year is to be reset to the previous processing year.

Financial Status - Delete

If you delete a participant's receipt, you will be asked if you wish to also reset the participant's Financial To year. You have three choices...

1.Click Yes. The receipt will be deleted and the participant's Financial To year is reset.

2.Click No. The receipt will be deleted but the participant's Financial To year will remain as is.

3.Click Cancel. No action is taken. The receipt will not be deleted and the Participant's Financial To year will remain as is.

The receipt record

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